Zero Unread Inbox - Email Organization Efficiency is Key #71

Your inbox should be at 0 unread each day. This podcast talks about the organizational strategy behind a zero unread inbox.

• Organization
• Won’t miss anything
• Create templates for copy and paste
• Intro
• Calendar setups - calendly
• Filters
• Mark as read and dump into a label
• Auto spam 
• Don’t use email folders to retrieve information.

Fast Company: “REFRAME THE WAY YOU THINK ABOUT YOUR INBOX
Quick: Look at your inbox and see how many messages have been sitting there for 24 hours or more. If the answer is anything other than “zero,” it’s time to step back and reevaluate your strategy for managing email.

When you stop and think about it, it’s actually pretty obvious: Having a giant list of pending messages in your face all the time isn’t an effective method of organization. How often do you lose track of emails or realize you never got around to taking care of something you meant to handle several days ago? Being visually overwhelmed tends to lead to those sorts of issues rather than efficiency.

That doesn’t mean you have to answer every email immediately, of course. For most of us, that’d be impractical. It just means you have to make it your goal to deal with every email in some way soon after you see it.

For every email you encounter, choose from the following fast-triage options:

• If a message requires no action on your behalf, archive it immediately.
• If a message requires a simple reply that you can knock out in a minute or less, respond right then and there—and then archive it immediately.
• If a message requires some level of thought or response that you can’t get to right away, snooze it to a time and date when you will be able to handle it—whether it’s later that same day, sometime the following week, or on a Friday two months down the road. That’ll get the message out of your way so it doesn’t serve as a constant source of distraction. And then it will reappear and grab your attention when the time is right.”

#zeroinbox #organization #efficiency #tools

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